Privacy Policy

At The Common Cup Scholarship Fund, we are deeply committed to protecting the privacy and security of our applicants. This Privacy Policy outlines how we collect, use, and protect the personal information you provide when applying for our scholarship.

1. Information We Collect 

To thoroughly evaluate candidates and facilitate our developmental application process, we collect the following categories of information directly from you:

• Contact Information: Your full name, email address, and phone number.

• Demographic Information: Your date of birth, gender, first-generation college student status, and race.

• Geographic and Academic Details: Your residential zip code, high school name, unweighted GPA, unofficial transcripts, and official letters of college acceptance.

• Professional and Application Materials: Your professional resume, headshot, LinkedIn profile URL, personal statement essay, and Freshman Blueprint essay.

• Contextual Information: Any details regarding non-traditional responsibilities or additional context you choose to provide regarding your academic record.

2. How We Use Your Information 

We use the information collected solely for the purposes of administering the scholarship program. Specifically, your data is used to:

• Evaluate your eligibility and qualifications for The Common Cup Scholarship.

• Contact you regarding your application status, award decisions, and program updates.

• Analyze broad, internal demographics to ensure our outreach efforts throughout Chicago are equitable and effective.

Note on Demographic Data: Please note that the race and demographic information you provide is collected exclusively for internal tracking. This specific data is shielded from the selection committee and will not be used in any way during the application grading or selection process.

3. Information Sharing and Disclosure 

The Common Cup Scholarship Fund will never sell, rent, or trade your personal information to any third parties. Your application materials are treated with strict confidentiality. Your data is only shared internally with our designated selection committee and administrative team for the sole purpose of reviewing your application.

4. Data Security 

We implement appropriate and standard security measures to protect your personal information from unauthorized access, alteration, or disclosure. All submitted documents, including transcripts and personal essays, are stored securely and accessed only by authorized personnel.

5. Consent and Accuracy

By checking the certification box at the end of the application, you consent to the collection and use of your information as described in this policy. You also certify that all provided information is accurate and complete. We reserve the right to disqualify any application or revoke awarded funds if false statements or misrepresentations are discovered.

6. Contact Us 

If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please contact us at: thecommoncupscholarshipfund@gmail.com